Matidor 101: Adding Budgets in Matidor | Track Project Costs with Alerts and Integrations

Welcome to Matidor! In this quick tutorial, we’re diving into budgets, your best friend for tracking project costs like a pro inside Matidor. You’ll see how to create default and integrated budgets, manage cost codes and stay ahead of spending with automated alerts.

In this video, you’ll learn how to:
✅ Add budgets to a project from the Budget tab
✅ Set up default and integrated budgets with cost codes
✅ Track spending with alerts, filters and PDF exports
✅ Use table view for a detailed breakdown of budget and costs

Using budgets in Matidor keeps your financials organized, transparent and tied directly to real project activity. Helping project managers and field teams stay on time and on budget in one visual workspace.

Start managing your budgets in Matidor today. To learn more or sign up for a free demo.

Transcript

What This Video Covers

This tutorial introduces the Budgets feature in Matidor and shows how to set up project budgets, organize spending by cost code, and configure automated alerts that notify project managers when spending approaches or exceeds a defined threshold. The video also introduces integrated budgets, which connect Matidor to external accounting and ERP systems so that financial data stays current without manual re-entry.

Who This Is For

This video is for project managers who track and report on project financials, cost controllers and finance team members who need real-time budget visibility tied to field activity, and operations leads managing multiple projects where staying on budget is directly tied to project profitability and client reporting obligations.

Step-by-Step Walkthrough

The tutorial starts by navigating to the Budget tab inside a Matidor project. You click to add a new budget, enter a budget name and total amount, and assign cost codes. Cost codes organize spending into categories — for example, Labour, Equipment, Materials, and Subcontractors — which allows detailed reporting on where money is being spent within a project.

Next, the tutorial shows how to configure a spending alert. You set a threshold percentage — for example, 80 percent — at which Matidor automatically sends an email notification to designated project managers. The tutorial also introduces integrated budgets, which pull financial data from connected accounting systems such as Deltek into Matidor nightly, keeping budget totals accurate without requiring manual updates. Finally, you learn how to switch to the table view for a line-by-line breakdown of cost codes and remaining balances, and how to export a PDF budget summary for client reporting.

Key Takeaways

Budgets in Matidor give project managers financial visibility that is directly linked to the projects, locations, and field activities they are already tracking. Automated spending alerts reduce the risk of cost overruns, cost code organization enables detailed financial reporting, and integrations with accounting systems ensure your Matidor data reflects actual spending without double entry.