From Legacy Software to Matidor: How Earthmaster Environmental Consulting Modernized Project and Budget Management
Company: Earthmaster Environmental Strategies Inc.
Industry: Environmental Consulting, Remediation, Site Assessment, Reclamation
Team: Kim Cleland, Senior Manager
Location: Calgary, Alberta, Canada
See how Matidor works for environmental consulting teams.
The Company
Founded in 1998, Earthmaster Environmental Strategies Inc. is a professional environmental consulting firm serving the upstream oil and gas, commercial, industrial, and municipal sectors across Western Canada and internationally. The Calgary-based company delivers a comprehensive range of services including Phase I and II environmental site assessments, contaminated site remediation and reclamation, spill response, soil and groundwater monitoring, watercourse management, and its proprietary phytoremediation technology, PEPSystems.
Earthmaster operates across some of the most technically demanding and compliance-heavy project types in the industry, where missed deadlines, cost overruns, and reporting gaps carry real regulatory and reputational risk.
The Challenge
Before switching to Matidor, Earthmaster was managing field projects and site data through a legacy project tracking platform. While that system provided a baseline, it had a critical limitation: the team could not configure their own spend notification thresholds. Budget alerts were not customizable, which meant the team had no reliable early warning system when project costs were approaching their limits.
The operational impact was direct and measurable.
With multiple concurrent projects, overlapping scopes, and multiple budget lines per engagement, the team needed a platform that could keep pace with that complexity while giving every team member a clear, accessible view of project status.
Reporting was another friction point. Generating reports for work lists and cost tracking was the biggest operational headache the team faced. Time spent compiling data manually was time not spent solving client problems.
Why Matidor
Matidor's environmental services solution was designed precisely for this context: standardizing field operations, project management, and budget tracking into one platform, replacing manual reconciliation and fragmented email updates with real-time data.
The Solution in Action
Portfolio and Project Management
Earthmaster entered all active sites into Matidor and organized them into project groups, making it easier to consolidate data across related engagements and pull client-specific views on demand. The portfolio structure gave the team a single place to track what was happening, what was outstanding, and what needed attention.
The change in day-to-day coordination was immediate: faster updates, ease of finding information for client questions, and clearer team visibility across all active work. One specific project demonstrated the platform's depth: Matidor allowed the team to manage a project with multiple budgets and overlapping scopes within the same time period — something that would have required significant manual workarounds in their previous system.
Budget and Cost Control
Matidor's budget and cost control capabilities are now central to how Earthmaster runs every project. Field consultants enter costs directly into Matidor. Project managers update with invoiced amounts. The team sets percentage spend parameters to trigger email notifications when a project budget reaches key thresholds, giving advance warning before an overrun becomes a problem.
Earthmaster configured a 70% spend notification, which triggers a review of whether sufficient funds remain to complete the project scope. This configurable alert capability was the key feature missing from their prior system and is now a standard part of how Earthmaster manages client budgets.
Team Accessibility and Collaboration
One of the strongest outcomes for Earthmaster has been making project management accessible across the whole team, not just project managers. Matidor allows staff at all levels to view project status, enter data, and understand where a project stands, reducing the information bottlenecks that slow down client-facing teams.
The ability to export a filtered subset of sites into Excel for custom client reporting means Earthmaster retains the flexibility clients sometimes need, while keeping the live source of truth inside Matidor.
Results and Impact
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