How Rife Resources Secured 50% More Budget by Replacing Spreadsheets With a Live Site Portfolio

Rife Resources used Matidor as a complete site data repository, housing documents, budgets, scheduling, and site status for all active projects across construction, remediation and reclamation, and spill response. With three separate companies under Rife's operated umbrella, the ability to organize and query across all three scopes from a single platform was not a convenience. It was operationally necessary.

Rather than pointing to a single project win, Shawna describes the impact of Matidor at the portfolio level. With live site status, budget roll-ups, and closure timelines visible in one place, she was able to make informed decisions across the full program daily, redirecting field resources, prioritizing high-risk sites, and identifying opportunities to advance closure timelines that would otherwise have required days of manual investigation.

Matidor's location intelligence features gave Rife's team a geographic layer on top of their operational data. Survey layers for new construction projects, progress status tracking across maps, and planning tools for survey activities meant decisions about where to focus resources could be made spatially, not just based on spreadsheet rows.

One outcome stood out: when planning new pad sites, the team could see reclaimed sites in the surrounding area and their current status. On several occasions, this allowed them to utilize existing cleared space rather than initiating new clearing activities, a direct cost and environmental benefit driven by map-based visibility.

Rife's team entered budgets based on cost estimates and tracked field costs against those budgets inside Matidor. Before Matidor, budget monitoring relied on spreadsheets and invoicing software reports, a process that gave visibility only after costs had already been incurred, not while they were accumulating.

With Matidor, Shawna could identify when projects were at risk of going over budget while there was still time to intervene. More importantly, the budget line of sight across the entire portfolio gave her the data to make a compelling case to executives for annual program funding.

Matidor helped bridge the physical distance between Shawna's office role and the field teams executing work across hundreds of sites. Field data flowed back to the office more directly, reducing the volume of inbound emails and enabling faster responses to field conditions. Assessments, tree planting, spill response, and vegetation and weed control all ran through Matidor's field operations module.

Key improvements across the program:

• Faster reporting. Portfolio dashboards and automated reporting templates replaced manual Excel builds for status updates and month-end accruals, reducing what previously took days to a same-day process.
• Fewer errors. Real-time field data entry cut transcription mistakes that were common with paper forms and email-based updates.
• Greater throughput with the same team. Streamlined project coordination freed the team to manage a larger post-acquisition workload without adding headcount.
• Map-led decision making. A single live map of all sites replaced cross-referencing multiple systems, giving coordinators an immediate view of overall program status.
• Stronger consultant accountability. Consultants receive tasks inside Matidor, submit updates in the platform, and progress is visible instantly for the office team.